Privacy Policy

Last updated 1 July 2026

This Privacy Policy explains how Vedari Ltd ('Vedari', 'we', 'us') collects, uses and protects personal data when you visit our websites, join our waitlist, or use the Vedari platform (the 'Service'). It applies to personal data we process as a controller. Where we process customer data on behalf of a business customer, we act as a processor under that customer's instructions and the terms of our agreement with them.

1. Who we are

Vedari Ltd is the data controller for the personal data described in this policy. Vedari Ltd is registered in England and Wales. [Add company registration number, registered office address, and a data protection contact.]

2. Information we collect

We collect information you provide directly, such as your name, work email, company and role when you join the waitlist or contact us. When you use the Service, we collect account details and the content you submit. We also collect technical information automatically, such as device and browser data, IP address and usage activity, to operate and secure the Service.

3. How we use your information

We use personal data to provide and improve the Service, respond to enquiries, manage the waitlist and onboarding, communicate with you about the product, ensure security, and comply with legal obligations. Our lawful bases under UK GDPR are performance of a contract, our legitimate interests in operating and improving the Service, your consent where required (for example, certain marketing), and compliance with legal obligations.

4. Sharing and disclosure

We do not sell personal data. We share it with service providers who process it on our behalf, with professional advisers, and where required by law or to protect our rights. In a corporate transaction such as a merger or acquisition, personal data may be transferred as part of that transaction.

5. Third-party processors

We use trusted third parties to host and operate the Service, including cloud infrastructure and analytics providers. These processors act on our instructions under written agreements that require appropriate security and confidentiality. [Maintain a current list of sub-processors and make it available on request.]

6. International transfers

We are based in the United Kingdom and are planning operations in Canada. Personal data may be transferred to and processed in countries outside the UK. Where we transfer personal data internationally, we rely on appropriate safeguards such as UK adequacy regulations, the International Data Transfer Agreement, or equivalent mechanisms. [Confirm transfer mechanisms once infrastructure locations are finalised.]

7. Data retention

We keep personal data for as long as needed to provide the Service and for the purposes described in this policy, then delete or anonymise it, unless a longer period is required by law. Waitlist data is kept until you ask us to remove it or the waitlist is closed.

8. Security

We use appropriate technical and organisational measures to protect personal data, including access controls, encryption in transit, and segregated infrastructure. No system is completely secure, and we cannot guarantee absolute security.

9. Your rights

Subject to UK GDPR, you have the right to access, correct, delete, restrict or object to the processing of your personal data, to data portability, and to withdraw consent where processing is based on consent. To exercise these rights, contact us using the details below. We will respond within the time limits required by law.

10. Cookies and analytics

Our websites use cookies and similar technologies to operate the site, remember preferences, and understand usage. You can control cookies through your browser settings. [Add a cookie banner and a detailed cookie notice if analytics or other non-essential cookies are used.]

11. Children

The Service is intended for business users and is not directed at children. We do not knowingly collect personal data from anyone under 16.

12. Changes to this policy

We may update this policy from time to time. Where changes are material, we will take reasonable steps to notify you. The date at the top shows when it was last updated.

13. Contact and complaints

For any privacy question or to exercise your rights, contact us at hello@vedari.io. If you are in the UK and have a concern we have not resolved, you can complain to the Information Commissioner's Office (ICO) at ico.org.uk. [Add registered office address and a named data protection contact before publication.]